Search
Contracts Coordinator
ABOUT THE GREAT PLAINS INSTITUTE
A nonpartisan, nonprofit organization, the Great Plains Institute (GPI) is transforming the energy system to benefit the economy and environment. Increased demand for GPI’s unique blend of energy expertise and consensus-derived solutions has driven organizational and programmatic growth. With headquarters in Minnesota, GPI’s operations are national in scope while retaining a core competency in the Midcontinent region. GPI is powered by more than 50 professionals and is supported by some of the nation’s most respected philanthropies.
The following values inform the way we work both inside and outside of GPI. It is important to us to be trusted, inclusive, equitable, and transformative:
Trusted. We base our approach and actions on trust, mutual respect, and accountability.
Inclusive. We achieve impact through inclusive and deliberate collaboration with a diversity of interests.
Equitable. We strive for equity in our approach and outcomes.
Transformative. We are a bold and passionate catalyst for change.
Salary range: $57K-$69K, commensurate with experience. Benefits include a health plan, 401(k) retirement plan, LTD, STD, life, vision, dental, FSA/HSA, paid time off, professional development allowance, and a communication stipend.
Program/Role: Contracts Coordinator and Salesforce Administration
Location: Minneapolis, MN. GPI’s headquarters are based at 2801 21st Avenue South, Suite 220 in Minneapolis, MN. WFH Flexible
Reports to: Grants and Contracts Manager
Type of Position: Full time position
Ideal start date: As soon as available, position will be open until filled
Compensation: Salary range: $57K-$69K, commensurate with experience. Benefits include a health plan, 401(k) retirement plan, LTD, STD, life, vision, dental, FSA/HSA, paid time off, professional development allowance, and a communication stipend.
JOB DUTIES:
Provide ongoing contract support (approximately 70%):
- Develop (from templates) or modify vendor and fee-for-service contracts
- Work with programming teams, vendors, insurance providers, etc., toward final contract versions.
- Submit all contracts to appropriate personnel for review/edit/approval for signatures
- Facilitate full execution of approved contracts including outside vendors/subcontractors
- Track contracts/documents in database and ensure all elements needed for payment and/or contract requirements are attached to the record
- Coordinate schedules and be available for opportunity lead up assistance and submission deadlines, as well as subsequent reporting requirements
- Collaborate with appropriate colleagues to ensure that terms of contracts are fulfilled and that financial transactions are processed appropriately
- Assist to create and maintain processes to facilitate the workflows associated with all organizational contracts
- Ensure ongoing accessibility of most recent versions of typical grant/contract organizational requirements such as: budgets, audit and financials, policies, DEI info and updates, board of directors’ lists, etc.
- Register and/or maintain organization accounts on state, federal, and corporate portals
- Assist finance team with projects to assist with workflow. Manage some administrative contracts where applicable
Organization CRM administration – Salesforce (approximately 30%):
- Manage licenses and user accounts including new user setup/deactivation, roles, profiles, permissions
- Create training materials, provide training/support to users with goal of staff adoption of Salesforce
- Create contact records and enter opportunities, Perform ongoing database record updates.
- Create Salesforce reports
Other duties as assigned
DESIRED QUALIFICATIONS AND SKILLS:
- Commitment to the mission and goals of the Great Plains Institute
- At least 4 years demonstrated administrative experience
- Salesforce administration experience
- Knowledge and experience with grant proposals and contract development and processing. Familiarity with legal terminology.
- Ability to work with many different people, juggle multiple tasks in an organized way, and manage expectations and tasks with individuals at all organizational levels
- Detail-oriented and able to work independently, accurately and with minimal direction
- Excellent time and deadline management, project management and team relationship skills
- Excellent written, verbal, and interactive communication and typing skills
- Fluent in relevant computer programs in a Microsoft environment including: SharePoint, Outlook, Excel, Word, PowerPoint, etc.
- Demonstrated experience with Salesforce administration.
- Other platforms include: common customer relationship management databases, fundraising and communication platforms, online email marketing software, web-based project management and web content management systems. Adobe software experience
EQUIPMENT USED:
This position involves use of a computer/laptop, copier, calculator, printer, and telephone
PHYSICAL REQUIREMENT:
This position requires working at a desk (either sitting or standing) for extended periods and extensive use of devices (e.g., keyboard, mouse), as well as usage of telephone/headset.
HOW TO APPLY:
Apply here. Required application materials include a resume and one-page cover letter. Applications will be considered on a rolling basis.
BACKGROUND ON GREAT PLAINS INSTITUTE:
GPI has a fast-paced entrepreneurial culture in which people enjoy both great freedom and great responsibility. People who thrive in this culture take personal responsibility for seeing what needs doing and getting it done. They are initiative-takers, problem-solvers, and quick to help others. They work hard because they believe in the mission and get to spend most of their time at the intersection of what they love to do and are good at. It’s a working environment in which performance is judged more on results than on time spent in a chair. We aspire to make this the best job anyone has ever had.
The Great Plains Institute is an Equal Opportunity Employer and welcomes a wide diversity of applicants.
