Events Manager

Organization
Midwest Renewable Energy Association
Organization Summary

The Midwest Renewable Energy Association promotes renewable energy, energy efficiency, and sustainable living through education and demonstration.

Together with partners around the Midwest, we work to expand renewable energy adoption through innovative programs, renewable energy training, and educational events. The MREA is a 501(c)(3) non-profit organization.

Posting Date
Closing Date
Job type
full-time
Salary

Range per Year at 40 hours/week: $37,440 to $41,600 (Salary is commensurate with experience)

Hours

32+ hours/week

Primary Duties

General Administration

  • Assist in answering telephone when present in office
  • Participate in working groups as needed
  • Participate in MREA staff meetings and planning sessions
  • Follow MREA remote work procedures, including scheduling, and activity reporting
  • Assist in special workdays as needed

Personnel

  • Attend staff meetings and professional development days as needed
  • Participate in staff reviews
  • Supervision of AmeriCorps member (currently Events Coordinator)
  • Manage interns and/or volunteers as needed

2021 Events

  • Assist in June 26, 2021 event implementation as needed

2022 Energy Fair

  • Manage the Events Committee and Working Group in the development and implementation of The Energy Fair
    • Analysis of big picture event changes from historical Energy Fair template
  • Maintain Energy Fair planning timeline
  • Analyze Energy Fair financials regularly, assist in budget development, and approval of invoices
  • Lead workshop schedule solicitation/coordination
  • Solicit and schedule exhibitors, food vendors, keynotes, workshop speakers
  • Support Site Manager as necessary with reservations, permits, forms, and other logistics
  • Answer questions and direct people to information related to The Energy by phone, in person, and by email.
  • Work with necessary staff, community leaders, and volunteers to plan and implement the following areas, including, but not limited to:
  • Energy Fair Publications (pre-fair guide, program guide)
  • Ticket and Camping Sales
  • Marketing/Promotion
  • Volunteers
  • On site vehicle charging
  • Exhibitors and Food Vendors
  • Energy Fair Education (free workshops, extended workshops, installer workshops, etc.)
    • Coordinate with training team to schedule energy pro and installer workshops.
  • Keynotes
  • Entertainment
  • Sponsorships
  • MREA Café
  • Marketplace
  • Beverage tent
  • Silent Auction
  • Rainbow’s End Children’s Area
  • Transportation (mass transit and local shuttles)
  • MREA Dinners (networking, benefit, etc. – varies from year to year)
  • Information Technology/Audio Visual (Workshop projectors, entertainment, Wi-Fi access)

Volunteer Events

  • Assist Site Manager and Volunteer Coordinator in planning and implementation of annual event, Move Some Earth Day (May) and Brisk Fall Clean Up (Fall).

Outreach

  • Work with the Development Director to develop and manage the annual MREA outreach schedule
  • Represent MREA at outreach events throughout the Midwest when necessary
  • Maintain events calendar on midwestrenew.org

Board Relations

  • Attend Board of Directors meetings, prepare reports, and present information as needed.
  • Participate on other board-level committees as needed
Experience

A successful candidate will be: 

  • Results oriented and self-directed, with a passion for the MREA’s mission 
  • Organized and focused with proven ability to prioritize and complete activities with deadlines 
  • An excellent written and verbal communicator who can promote the MREA’s mission to the public and market stakeholders 
  • Comfortable working in groups and have experience building partnerships with diverse audiences 
  • Able and willing to travel and work some evenings and weekends as needed 
  • Accustomed to working with a variety of software, demonstrating proficiency in word processing (i.e. MS Word and/or Google Docs), data management (i.e. Excel and/or Google Sheets), presentation software (PowerPoint and/or Google Presentations). 

 

Preference will be given to candidates who:

  • Have related work experience, a bachelors, or other advanced degree in a related field such as: Event/Hospitality/Tourism Management, Marketing, Education, Communication, Renewable Energy, Sustainability, Program Management
  • Experience in or knowledge of the solar industry, particularly Midwest states’ solar markets 
  • Have demonstrated experience in one or more of the following: Event Management, Marketing, Campaign Development and/or Implementation, Program Management
  • Have familiarity with blogging tools and/or website editing such as WordPress 
  • Experience with social media campaigns
How to Apply

To apply, please send:

  • Cover letter detailing your qualifications (PDF)
  • Resume including education and experience (PDF)
  • Contact information for three professional references (PDF)

All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org.

Deadline

Applications will be accepted through 5:00 p.m. Central Time on Monday, May 17, 2021.

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