Grants Program Associate

Institute on the Environment
Organization Summary

Do you have experience in project management? Are you interested in supporting the critical work of sustainability and climate action? We are seeking a Program Associate to join the Institute on the Environment to help us advance our mission to lead the way toward a future in which the environment and all people prosper together in a just and equitable manner. 

This position will assist in coordinating and managing the day-to-day operational activities of IonE’s internal granting portfolio. A portion of the funds in this position’s portfolio arise from the University’s strategic plan, in a program called MNtersections that seeks to help build a fully sustainable future. Another portion arises from IonE’s commitment to Impact Goals, cross-cutting themes that are the focus of grants to interdisciplinary teams that include external university partners. Both MNtersections and Impact Goals are interconnected and complementary granting strategies.

This position will be a member of IonE’s administrative team, reporting to the Administrative Director. 

Posting Date
Closing Date
Location in MN
Job type

The starting range for this position is $60,482 – $71,156, with comprehensive benefits.



Primary Duties

Principal Duties and Responsibilities

  • 70%  Internal Grants Portfolio Management (Non-Sponsored)
    • Manage and oversee the IonE internal non-sponsored grants portfolio includes: (1)  Funding allocated to MNtersections, (2) the Sustainability Innovations fund, and (3) existing funding dedicated to IonE’s Impact Goals 
    • Ensure the effective and efficient administration of an internal grant portfolio, which exceeds $1M in total value and is distributed via multiple funding cycles per year, including:
    • Manage the development and refinement of Request for Proposals (RFPs) which are used to solicit project proposals from staff and faculty within the University of MN (systemwide) in collaboration with their community partners
    • Coordinate, with IonE staff, the RFP process to include, but not limited to: Establish the RFP, review, and award timeline; develop review rubrics to be used in the competitive RFP process; form and manage review panels; manage the award process
    • Monitor project progress from award to close out
    • Develop a financial reporting structure for funded projects/activities
    • Work with the IonE communications team and other IonE staff to ensure relevant project updates, achievements, benchmarks, and stories are shared internally and externally in a timely, compelling, and consistent manner
    • Other duties as assigned
  • 30% MNtersections and Impact Goal Program Support (Non-Sponsored)
    • Serve as the main point of contact and project manager for IonE’s MNtersections and Impact Goal granting; responding to inquiries, providing input on goals, objectives, and infrastructure
    • Facilitate and coordinate meetings, seminars, and workshops that support grant awareness, applications, and award distribution, such as: (1) convenings of multiple project teams, (2) Impact Goal workshops, or (3) annual reporting workshops
    • In collaboration with other staff, identify and implement process improvements related to non-sponsored grant management
    • Other duties as assigned, such as participation in  IonE-wide activities and professional development

Required Qualifications

  • BA/BS degree OR a combination of education and work experience equal to four years
    • Experience must include some time working in a professional office environment
  • Demonstrated commitment to valuing, promoting, and/or advancing diversity, equity, inclusion, and justice efforts
  • Experience with PeopleSoft financials, UMN reporting center, OR an ability and willingness to complete required training on these systems
  • Customer service mentality, seeking to advance the Institute and its mission through service to key staff and stakeholders
  • Mid-level proficiency in the suite of Google & Microsoft applications (i.e., gmail, google calendar, google drive, word, excel)
  • Process improvement and/or project management experience
  • Familiarity with accounting/financial processes

Preferred Qualifications

  • Relevant experience in a higher education or related organization and/or an awareness of granting or scholarship awards
  • Knowledge of University business procedures and policies or other complex organizational setting
  • Experience developing and managing budgets
  • Exceptional written and verbal communication skills

Qualities of a strong candidate are likely to include some of the following:

  • Ability to project a professional demeanor in a variety of situations and settings
  • Commitment to creating organizational and administrative efficiencies
  • Critical thinking, analytical, and problem-solving skills; including the ability to anticipate and recognize issues as they arise, and the ability to make decisions independently within established guidelines and protocols
  • Ability to work independently or collaboratively with others while being self-directed
  • Agility and ability to handle multiple responsibilities with high attention to detail
  • Intercultural competency and high emotional intelligence, demonstrating a welcoming and inclusive approach to interpersonal interactions
  • Adaptability, desire to find creative solutions, and a results-oriented attitude
  • Able to give, receive, and ask for feedback to foster growth and development
  • Strong  focus on the experience of grantees and people within IonE and the university working with grantees
  • Demonstrated ability to organize and manage complex, multistep processes
How to Apply

To learn more and apply visit the University of Minnesota Employment website and search for job ID 344963.


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