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Executive Aide
The Commission’s mission is to create and maintain a regulatory environment that ensures safe, adequate and efficient utility services at fair, reasonable rates consistent with State telecommunications and energy policies.
- Salary Range: $32.17 - $46.91 / hourly; $67,170 - $97,948 / annually
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
This position provides executive support to Executive Leadership at the Public Utility Commission, including the Commissioners, Executive Secretary, General Counsel, and Assistant Executive Secretary to assist them in fulfilling their responsibilities by providing administrative support relating to management of the Commission and interaction with the Commission’s clients. Additionally, the position supports weekly hybrid public-facing meetings and hearings held by the Commission.
*As of June 1st, 2025, this position will have a flexible work arrangement that allows for up to 50% telework with a minimum of 50% working in at the Commission offices in Saint Paul, Minnesota per month.
*As of June 1st, 2025, applicants must reside within the state of Minnesota or within a county bordering Minnesota or move to Minnesota or a county bordering Minnesota prior to the start date of their employment.
*Interviews for this position will be held in-person at the Commission offices in Saint Paul, Minnesota.
Job Duties:
- Manage appointment calendar for the Commissioners for effective time management to ensure that meetings are adequately scheduled so that issues can be discussed and resolved.
- Coordinate and manage business travel requests for Commissioners and Agency staff.
- Provide effective secretarial and administrative aid to Commissioners so that administrative tasks are addressed without their direct involvement.
- Ensure that inquiries and needs from the Governor’s office, Legislature and Commission stakeholders are acted on and replied to promptly and accurately with information and assistance from the agency.
- Work with utility companies, government agencies, and outside parties to ensure that adequate relevant documents are received for Commissioners.
- Conduct research so that accurate and concise issue analysis is available to make best use of the Commissioners’ time. Areas of research include all aspects of commission decisions, operations and policies, and utility issues.
- Assist Commissioners in their capacities as executive officers and/or members of national or regional associations.
- Manage the Commissioner’s docket-related information needs so that commissioners and agency staff can easily access relevant documents.
- Provide professional and high-level support in coordinating, hosting, and monitoring highly visible and complex public weekly meetings and hearings held by the Commission.
Minimum Qualifications
- Three (3) years of experience as an executive administrative assistant or office manager interacting with chief executive officers and senior managers.
- Experience handling travel arrangements.
- Computer skills such as knowledge of Microsoft Word, Power Point, and Excel, Internet search tools and databases.
Minimum qualifications to be assessed at interview:
- Ability to work independently, taking initiative and being proactive at all times.
- Strong written and verbal communication skills and ability to handle confidential information in an appropriate manner.
- Strong managerial and organizational skills; ability to follow-up on tasks and projects with appropriate administrators and staff.
- Ability to organize time and diverse tasks, write clearly, conduct meetings, set and meet deadlines.
Preferred Qualifications
- Four (4) years of advanced administrative support.
- Associate’s degree or higher in Administrative Services, Business or a related field.
- Previous executive support experience requiring knowledge of laws, rules, and procedures.
- Experience in providing executive support to a board or multi-member governing body.
- Knowledge of web content management and digital solutions programs for public meetings (Granicus, Trumba, WebEx, etc.).
- Experience working with people of diverse backgrounds and marginalized communities.
Additional Requirements
This position requires successful completion of a reference and background check.
Select “Apply for Job” at the top of this page: https://careers.mn.gov/psp/mnjob/MNCAREERS/HRCR/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&FOCUS=Applicant&SiteId=1001&JobOpeningId=85830&PostingSeq=1&languageCd=ENG.
If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
