Solar PV at Squash Blossom Farm in Altura, MN

Looking to fund your farm or business solar project? USDA can help!

The USDA’s Rural Energy for America Program (REAP) provides assistance to agricultural producers and rural small businesses to complete a wide variety of renewable energy and energy efficiency projects, including solar PV and solar thermal projects. The program, administered by USDA Rural Development, offers grants and loan guarantees to any agricultural producer or rural small business. In this sense, rural is defined as any community consisting of less than 50,000 members.

  • Grants can range from a minimum request of $2500 up to a maximum request of 25% of project costs or $500,000, whichever is less.
  • Loan guarantees can cover up to 75% of total eligible project cost.

The Rural Minnesota Solar Initiative recently spoke with Kellye Rose of Rose Consulting Service, Inc. in Burnsville, MN and Ron Omann, Energy Coordinator, of USDA’s Rural Development in St. Paul, MN to gather details about the REAP program, and understand how potential applicants might prepare their projects to ensure their best chance for project funding under this competitive program.

Ms. Rose noted that with costs of solar technology steadily decreasing, applications including solar technology are becoming more appealing to the REAP program officials. Based on past experience, Ms. Rose believes that renewable energy production, including solar, will continue to be a priority for REAP funding.

Here are a few key insights for success:

  • Start the process early. Renewable energy projects take time to design and engineer, and specific information needed for the REAP application can only be gathered after these processes have taken place. For example, Mr. Omann suggests an energy audit and renewable energy assessment (or at least some detailed calculations indicating energy savings and payback for an energy efficiency / renewable energy project) be completed prior to preparing an application. Ms. Rose recommends at least a two-month lead time for putting together project plans and an application, and up to a year of prep time for the largest of projects.
  • Keep your cart behind your horse. Ms. Rose stressed the fact that in order to be eligible for funding, an applicant’s renewable energy project cannot have purchased equipment or started construction before the grant application is received by the USDA. However, once USDA receipt is confirmed, a project may begin construction. USDA is currently accepting applications for FY 2013 REAP projects, though no definite application deadlines or funding dates have been released at this point in time.
  • Get good grades. The application consists of 10 different scoring criteria that gauge the compatibility of an applicant’s clean energy project with the project’s priorities. With these criteria in mind, applicants can maximize their application score, thereby improving their chance of being funded. Once some basic project knowledge is known, Mr. Omann suggests calling one the USDA Rural Development offices supporting REAP to briefly review all aspects of the scoresheet and run through some scoring scenarios. In Ms. Rose’s and Mr. Omann’s experience, the scoring criteria favors projects that:
    • Cost less than $200,000 (small projects) for small business (less than 15 employees, $1 M annual sales) or small farmers (less than $600,000 annual sales)
    • Replace greater than 50% of energy use
    • Include a well written and thought out Technical Report with experienced contractors, installers and/or engineers identified who can document past successful project experience
    • Have the remaining funds needed to complete the project (outside of the USDA REAP grant) on hand or committed to the project
    • Have a favorable return on investment

Ready? Get started today!

  • More on REAP: REAP can be a great tool to help make your solar project a reality. With a bit of careful planning, you can ensure a strong application to increase your chances of receiving project funding under this competitive program. Click here for more information on REAP in Minnesota. You can also find the nearest USDA Rural Development office to your farm or business that can assist you with the REAP application process.
  • Project Planning: For more assistance developing your solar project, see our Simple Steps to Solar factsheet below and contact Fritz Ebinger, 651.789.3330, or Joel Haskard, 651.625.8759,
  • Grant Writing: For grant writing assistance, contact Kellye Rose and others who are listed as grant writing resources by the USDA Rural Development office. Click here to obtain a listing of all grant writers’ contact information.

Simple Steps to Solar Factsheet:
When you’re interested in planning a solar energy project, knowing the basic steps can take a lot of the confusion out of the process. This factsheet walks you through six steps to planning a farm or business solar project: (1) Get educated, (2) Start planning, (3) Seek advice, (4) Get bids, (5) Install solar, and (6) Tell your story. Get started today! Download Download factsheet
Rural Energy for American Program Factsheet:
USDA’s Rural Energy for America Program provides assistance to agricultural producers and rural small businesses for a wide variety of renewable energy and energy efficiency projects, including solar PV and solar thermal projects. This factsheet offers tips from Kellye Rose at Rose Consulting Service and Ron Omann of USDA’s Rural Development about how to create winning applications. Download Download factsheet